An old scan, EC or later deed may mention the earlier document’s registration details. Gather those references with the parties’ names and property description.
Look at the papers that refer to the missing one
The first page of a later deed may describe how the seller acquired the property. An EC may also contain a useful reference. Keep copies of those pages and note where the information came from. Avoid choosing a number because it looks plausible. The retrieved record still needs to be matched to the parties and property you were looking for.
Look for clues in later records
A later deed may refer to an earlier document by number, year and office. Search the recitals and annexures, not only the cover page. Old lender correspondence or an existing copy may also help identify what was registered. Keep uncertain references labelled as uncertain; sending an unverified number as a fact can lead to a copy of the wrong instrument.
Details to check
- Search your existing files for registration-reference pages.
- Ask where the original or a previous copy was last held.
- Keep spellings and approximate dates as supplied.
- Record unsuccessful requests already made.
The next step
Share the clues you have and ask what additional details are needed for retrieval. It is better to clarify the search than request the wrong document.
Can retrieval be guaranteed from a name alone?
No guarantee should be assumed. The records available, search options and identifying information determine what can be attempted.
Related reading
For current records and requirements, use the official sources below. Advice about your own property needs a review of its documents.
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