Identify the owner in the title documents and the person expected to sign. If they differ, have the relevant authority documents checked before relying on the arrangement.
A familiar face is not the whole answer
You may have dealt with the same relative or representative throughout the viewing and negotiations. That does not by itself explain their authority to complete the sale. Ask who owns the property, who will receive payment and who will sign. If several owners or a company are involved, make those relationships clear in the file. Raise any change in signatory immediately.
Ask about the signer before drafting begins
Tell the drafter if the name on the title deed and the person attending are different. Include the proposed signer’s role and the authority document they rely on. It is better to resolve this while the draft is being prepared than to discover it when people have travelled for registration. Familiarity with the family is not a substitute for checking the paperwork.
Checks to keep with your file
- Identify all persons shown in the relevant ownership records.
- Ask who will sign and in what capacity.
- Collect the authority document if representation is proposed.
- Disclose any known death, name change or entity change.
The next step
Share the proposed signing arrangement and available authority records with the reviewer before fixing the appointment or payment sequence.
Is a WhatsApp permission message enough?
Do not treat an informal message as a substitute for the authority required for a property transaction. Obtain advice on the relevant document and formalities.
Related reading
For current records and requirements, use the official sources below. Advice about your own property needs a review of its documents.
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