Ask for the seller’s deed, earlier ownership papers, the apartment schedule and available EC, municipal and approval records. You can begin gathering these before you know every document’s name.
Start with the flat you are actually buying
A folder labelled with the apartment project may include papers for another block or phase. Keep the flat number, block and land description from the seller’s deed at the front of your file. If the originals are with a bank, note that too. It gives the reviewer a clearer starting point and helps you ask the seller specific questions instead of repeatedly asking for “all documents”.
When the seller sends a large folder
Open a few files before forwarding the folder. Are the pages readable? Does a document end halfway through a schedule? Are there two files with the same name but different contents? Keep the files as received and put your observations in a separate note. Renaming everything “sale deed” can make it harder to trace a missing page later.
A useful first message to the seller is specific: “I have the deed dated [date], but the schedule appears to stop on page [number]. Could you send the remaining pages and tell me who holds the original?” This gives them something they can act on.
Checks to keep with your file
- Ask for complete scans, including schedules, annexures and registration pages.
- Record documents the seller says are held by a lender.
- Separate title papers from maintenance receipts and commercial promises.
- Keep a dated list of missing items and who will provide them.
The next step
Make a list of what the seller has sent and what they have promised to send. Share the list when you ask for a review; you do not need to wait until the folder feels complete.
Do I need every document before making an enquiry?
No. A list of what you have and what is missing is enough to start discussing the work. It is not enough to conclude the legal review.
Related reading
For current records and requirements, use the official sources below. Advice about your own property needs a review of its documents.
Kaveri Online Services · Government of Karnataka ↗Karnataka Real Estate Regulatory Authority ↗How we publish and handle corrections →Have a question about this guide? Ask Proplegal on WhatsApp ↗