Keep one clearly named current draft and a record of changes. Before signing, confirm that everyone is looking at the same complete version.
A new filename is not enough
A document called “final” may still be followed by another correction. Compare important changes to the property schedule, payment wording and dates. Keep a short list of comments and whether each has been resolved. Do not replace a page without checking how it affects the rest of the document. Everyone approving the deed needs the same text and attachments.
Agree how the final version will be identified
A file called “final” can be followed by several more revisions. Use a date or version number and keep one written approval trail. When a clause changes, ask for the change to be pointed out rather than rereading a fresh file without explanation. Before printing or signing, confirm that everyone is using the version that was reviewed.
Points to work through
- Date each circulated version.
- Record who requested and accepted a change.
- Compare the final schedule and commercial terms.
- Avoid approving isolated screenshots of a longer document.
The next step
Ask the drafter to identify the version ready for execution. Open that file again before printing or attending the appointment.
Can a file named final be assumed to be approved?
No. The filename is not evidence that all parties and the responsible professional have accepted its contents.
Related reading
For current records and requirements, use the official sources below. Advice about your own property needs a review of its documents.
India Code · legislation reference ↗How we publish and handle corrections →Have a question about this guide? Ask Proplegal on WhatsApp ↗